General responsibilities: As a member of the agency administrative team, the Bookkeeper is responsible for performing all bookkeeping functions, preparing financial reports, monitoring grant expenditures, preparing the agency budget and preparing for and overseeing annual audits. The position reports to and works closely with the agency Executive Director.
Responsibilities – The duties of this position include, but are not limited to the following:
- Perform all bookkeeping functions including:
- Preparing grant invoices
- Reconciliation of bank and credit card statements
- Manage all aspects of General Ledger
- Quarterly/monthly tax filings
- Making deposits
- Paying bills
- Tracking expenditures
- Operate on a fund-based accrual accounting system to conform to Generally Accepted Accounting Principles (GAAP)
- Compute W-2’s, 1099 and year-end reports
- Prepare records for 990 IRS
- Prepare, provide records for, and oversee completion of the agency annual audit
- Prepare financial reports for Executive Director and agency Board
- Prepare agency annual budget
- Assist ED with monitoring grant contracts and grant spending
- Maintain appropriate and secure storage of all financial records
- Maintain donation records, including tracking in-kind donations
- Assist ED with monitoring income & expenses
- Provide office support as needed by assisting with office inventory and ordering office supplies, helping with mail, and other duties
- Pick up agency mail at post office & open mail with ED
- 3 years of accounting experience; Associate or BA in accounting preferred
- 2 years of experience with QuickBooks & Excel
- Strong computer skills
- Knowledge of Generally Accepted Accounting Principles (GAAP)
- Ability to learn and use complex grant allocation system
- Non-profit or governmental accounting experience preferred
- Strong organizational skills
- Ability to juggle and prioritize multiple responsibilities
- Ability to work independently and meet deadlines
- Must be dependable and flexible
- Strong communication skills.
- Ability to maintain positive working relationships with staff, board members, volunteers, and the community.
- Must have a dependable vehicle, valid WA state driver’s license, and proof of insurance.
- Successful completion of criminal background check upon hire.
It is our policy and in accordance with our commitment to eliminate discrimination that Skagit DVSAS provide equal employment opportunities regardless of race, religion, disability, gender, national origin, sexual orientation, age, ethnicity, income, veteran status, or other identifier.